Funding in Nordplus Nordic Languages

Nordplus grants are a contribution to cover the costs of mobilities, project and network activities. Grants for Project management as well as Travel and Subsistence are based on fixed unit costs. Grants for project activities, course management and administrative cost as well as and extraordinary project activities are based on actual costs.

Applications to Nordplus Nordic Languages must include a budget with an overview of the total estimated costs for the activities and a plan of how these costs will be financed. Applicants should use the budget template that can be found at www.nordplusonline.org.

Nordplus Nordic Languages does not define a maximum allocation limit for Project Activities or Extraordinary Project activities, preferring instead to let the applicants themselves define their need for funding for any given project. However, applicants should note that Nordplus Nordic Languages has a limited budget and approximately 1,1 million EUR is awarded in total annually, where approximately 0,5 million EUR is reserved for the Nordic Language Courses. For that reason, careful consideration is given to whether the amount applied for is proportionate to the description of the individual project, its activities and results. The Nordplus Nordic Languages administration may reduce allocation to a project approved for a grant if the need for the grant is not clearly described or justified in the project description.

For mobility projects and projects and networks, travel and subsistence (lodging/board), are based on fixed unit costs, and these will be approved as long as the expenses are related to mobility, project- or network activities. Travel or subsistence costs covered by other means may not be included.

Funding for preparatory visits

Grants for preparatory visits are based upon fixed unit costs for travel and subsistence, (lodging/ board) and will automatically be calculated in the application when information on the number of participants, their home and hosting country(-ies), and the duration(s) of the stay(s) is inserted.

TRAVEL UNIT COSTS (PER PARTICIPANT)
To and from Greenland	1.300 €
To and from the Faroe Islands and Iceland	660 €
Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland	330 €
*Domestic, more than 500 km (both ways)	175€

GRANT PER PARTICIPANT	PER DAY
Participant	100 €

Funding for Projects and Networks

The programme provides grants for five types of costs under Projects and Networks:

Project Management
Travel and subsistence
Project Activities
Extraordinary Project activities
Inclusion support

Support for Project Management and administrative expenses

The purpose of the grant is to cover the administrative costs and expenses. Administrative expenses may be any type of costs of coordinating and participating in a project such as accounting, reporting, meetings, etc.

The grant is a lump sum and thus independent of project duration, type and content. The grant is triggered automatically per participating organisation, up till seven partners inclusive the project coordinator. The coordinating institution is awarded a higher rate since greater administrative costs are foreseen when coordinating a project. Neither coordinators or partners need to provide supporting documentation of administrative expenses.

RATE PER PARTICIPATING INSTITUTION FOR PROJECT MANAGEMENT
Coordinator	4000 €
Partner (up till 6)	2000 €

Support for Travel and Subsistence

Grant for travel and subsistence for staff of participating institutions for meetings between project partners to plan, follow-up or coordinate the project. Other forms of meetings, e.g. network meetings, conferences, seminars, courses etc. are also covered by this unit cost.

TRAVEL UNIT COSTS (PER PARTICIPANT)
To and from Greenland	1.600 €
To and from the Faroe Islands and Iceland	960 €
Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland	630 €
*Domestic, more than 500 km (both ways)	175 €
** Domestic travel and subsistence, national meetings, more than 250 km (one way)	475 €

**Unit cost for domestic travel and subsistence can also be applied for by participants from partner institution(s) in the same country as the hosting institution, if the distance is more than 250 km one way.

Support for Project Activities

Expenses for project activities are based on real costs. Here you can apply for costs in relation to the activities that are to be carried out within the context of the Nordplus Nordic Language project and can include method or school curricula development, information campaigns, conferences, seminars, publication, development of language technology, development and publication of educational aids and teaching materials etc.
Note that the support for Project Activities should not include work hours, that should be applied for under Extraordinary Project Activities and motivated accordingly in the application.

Support for Extraordinary Project Activities

There is a possibility of applying for extra grant, beyond the project management support, to cover expenses connected to particularly research-based or labour-intensive projects, including development work of any kind directly related to the project’s objectives. It should be argued and justified that the project management support is not sufficient for carrying out the project. Other reasons for applying for extraordinary project activities can be found but should be motivated accordingly in the application.

Inclusion Support

Nordplus Nordic Languages offers inclusion support to projects that involve participants who might face barriers to full participation on equal footing with others. Costs that arise because of exceptional circumstances hindering participation of individuals, can also be considered, if duly motivated. This should be clearly stated in the application form. Expenses for inclusion support can be approved with up to 100% of real costs if these costs are not covered through other sources.

Funding for Nordic Language courses

The programme provides grants for these four types of costs under Nordic Language courses:

Course management and administration
Travel and subsistence
Extraordinary project activities costs
Inclusion support

Course management and administrative costs

Expenses for course management and administrative costs are determined by actual expenditures. These costs may include facility rentals, instructor fees, registration, meetings, and other related expenses.

Support for Travel and Subsistence

Grants for travel and subsistence apply to course participants and instructors but may also cover travel and accommodation for involved staff to meet, plan, follow up, and coordinate course activities. Travel or subsistence costs funded by other sources, such as scholarships, cannot be included.
Grants for travel and subsistence are based upon fixed unit costs and will automatically be calculated in the application when information on the number of participants, their home and hosting country(-ies) and the duration(s) of the stay(s) is inserted.

TRAVEL UNIT COSTS (PER PARTICIPANT, Round trip)
To and from Greenland	1.300 €
To and from the Faroe Islands and Iceland	660 €
Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland	330 €
*Domestic, more than 500 km (both ways)	175€

*The unit cost for domestic travelling is an addition to the unit costs for transnational travel. Grants for domestic travel can be applied for when the distance between the participant’s hometown and the nearest international airport, train or bus station in their home country is more than 250 km.

**Unit cost for domestic travel and subsistence can also be applied for by participants from partner institution(s) in the same country as the hosting institution, if the distance is more than 250 km one way.

SUBSISTENCE UNIT COSTS (PER PARTICIPANT)

TYPE OF PARTICIPANT	PER DAY	PER WEEK	PER MONTH
Course participants and involved staff	100€	500€	1.350€

The grant for subsistence is designed to cover the whole stay, including travel days (usually, two travel days).

Extraordinary Project Activities

Extraordinary Project Activities is a budget category for costs related to for instance project management and/or salary costs that are not immediately covered by other costs and must be motivated accordingly in the application.

Inclusion Support

Nordplus Nordic Languages offers inclusion support to activities that involve participants who might face barriers to full participation on equal footing with others. Costs that arise because of exceptional circumstances hindering participation of individuals, can also be considered, if duly motivated. This should be clearly stated in the application form. Expenses for inclusion support can be approved with up to 100% of real costs if these costs are not covered through other sources.

Ineligible costs:

Please note that the following costs may not be covered by Nordplus:

Overheads, i.e. general unspecified costs not directly connected to the Nordplus project
Purchasing of office equipment (such as IT equipment and inventory)
Costs for non-Nordic and non-Baltic participants
Costs for activities outside the Nordic and Baltic countries

Irregular use of funds

If the funds are not used as agreed in the contract, and/or final reports are not submitted as agreed upon in the contract, the main administrator can decide to hold back or to withdraw funds.

Payments and audits

Applicants may receive full funding (the sum applied for), partial funding (only some of the activities applied for are funded, or the budget has been reduced due to ineligible costs or inaccurate calculations), or the entire application may be rejected. All applicants receive detailed information on the grant they have been awarded. If funding has been granted for part of the application only, the applicant will receive information about this and the reasons for the reduction.

The grant is paid to the project or network coordinator responsible for the funds throughout the contract period. The project/network determines how resources are to be distributed among the partners. The approved contributions are paid in two separate installments:* ** 80% after the contract has been signed and the remainder (20%) after the final report has been approved.

*For applications granted 15,000 euro or less, 100% of the funds are paid after the contract has been signed.

** For applications granted 120 000 euro or more the funds are paid in three installments: 40 % after the contract has been signed, 40% after 70% of the first installment is used and 20% after the final report has been approved.

Budget template for Project and Networks

Budget template for Nordic Language Courses – observe that you should fill the form out once for each course that you apply for.

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