Payment of the grant

If awarded a grant, you will receive detailed information on the conditions. If funding has been granted for parts of the application only, you can receive information about this and the reasons for the reduction. Reductions might be the result of ineligible costs, calculation errors, or that only certain activities were approved.

Funds are paid to the project coordinator, who is then responsible for the allocation during the project period. 

Managing the grant

• A separate bank account for the project is not required, but the grant should be recorded as a separate activity in the coordinating organisation’s accounting system. This ensures that project activities can be distinguished from the organisation’s other operations in the event of an audit.
• Preferrable, ensure that the grant is held in euros to avoid exchange rate fluctuations that could negatively affect the total amount of the grant.
• The coordinator may only transfer grant funds to the partner organisations’ bank accounts, never to private accounts. As beneficiary, you are responsible for any currency risk.

Distributing the grant to partner organisations

The coordinating organisation is responsible for distributing the grant to each partner organisation in accordance with the approved application and project plan.

The distribution may follow the programme’s unit costs, but you may also decide on another allocation method — for example, by taking into account the actual costs of the activities. In both cases, you should agree from the outset on the principles for distribution and on each partner’s share of the grant.

Similarly, you are free to decide on your own payment routines depending on context and needs. A formal agreement between the coordinator and project partners is recommended but it is not mandatory.  You may choose to:

• Make an advance payment of the full amount allocated to each partner organisation (based on distributed unit costs). If the project received 80 percent as the first instalment, the remaining 20 percent is paid after reporting;
• Make several advance payments for different phases of the project, based on internal project reporting;
• Make individual payments to each partner once a specific activity has been completed and costs have incurred.
• The coordinator is responsible for all project's payments, and therefore does not transfer äny funding to the other partners.  

The option you choose should take into account what is most efficient in relation to the size of the grant and the principles of sound financial management.

Payments per programme

Depending on programme and grant, the payments may vary. 

Nordplus Junior and Adult

For applications granted 15,000 Euros or less, 100% of the funds are paid after the contract has been signed. Applications granted more than 15,000 Euros will receive the grant in two separate instalments: 80% after the contract has been signed and the remaining 20% after the final report has been approved.

Note: The Swedish Council for Higher Education and The Danish Agency for Higher Education and Science will issue the payment no later than 45 calendar days after the signed contract has been received by the Nordplus Administration.

Nordic Languages

For applications granted 15,000 Euros or less, 100% of the funds are paid after the contract has been signed. Applications granted more than 15,000 Euros will receive the grant in two separate instalments: 80% after the contract has been signed and the remaining 20% after the final report has been approved.

For applications granted 120 000 euro or more the funds are paid in three installments: 40% after the contract has been signed, 40% after 70% of the first installment is used and 20% after the final report has been approved.

Nordplus Horizontal

The approved contributions are paid in two separate instalments: 80% after the contract has been signed and the remainder (20%) after the final report has been approved.

Nordplus Higher Education

When the contract has been signed and submitted to EDUFI, grants are paid in full.