Checks and audits

The national programme offices may carry out on-site visits to review the project’s documentation, such as participant lists. If your project is selected for a site visit, you will be contacted to arrange a suitable date.

Random desk checks may be conducted during or after your project. We might ask for information about flight tickets, receipts etc. 

You do not need to submit the project documentation together with the final report, but all supporting materials from all partners must be kept by the coordinating organisation. These documents must be stored for at least five years after the final report has been approved, in case an audit is conducted.

Grants must be recorded in accordance with national or internal financial regulations, as a separate project within the organisation’s accounting system, ensuring that all payments are clearly traceable.